Smart SMS Marketing Automation for Law Firms Using Twilio Integration

Overview

A chatbot solution trained with the medical dataset to provide accurate diagnosis according to the symptoms of the users and implemented in a mobile app.

At A Glance

Industry

Marketing & Advertising

Region

USA

Duration

4 Weeks

Technical Stack

Python

AWS S3

AWS EC2

FastAPI

Twilio

MySQL

Client Profile

The client is a renowned law firm based in Texas, USA, with extensive experience in the legal domain. The client has also served as a trustee and president in a locally governed Department of Education.

Challenge

The client faced multiple challenges in managing consistent, personalized communication with their customers, particularly in the context of law firm client communication:

Manual Promotional Messaging:
Sending promotional text messages regularly was a time-consuming and error-prone manual process, highlighting the need for a more reliable automated sms messaging solution and an effective sms marketing automation approach, and a streamlined twilio sms automation workflow for reducing manual effort.
Birthday Automation:
They were looking for a solution to send happy birthday messages to their customers, more importantly, deploy automated messages without someone having to push the message or respond to customers on their birthdays.
Communication Consistency:
Maintaining uniform outreach and engagement with customers while minimizing operational effort was a key requirement, making automating customer engagement an essential goal.

Twilio-powered text campaign scheduler empowering customer relationship management, enabling efficient communication and engagement

Solution

Seaflux has developed a complete web portal as part of the client’s SaaS platform, allowing business owners to effectively track resolutions to customer inquiries. This customer service portal is designed to facilitate communications, increase response time, and improve customer satisfaction.

Automated Query Resolution:
The portal is equipped with an intelligent chatbot for customer care that automatically handles Level 1 queries. For more complex issues, the system redirects the ticket to the appropriate service personnel based on the category of the raised query. This includes a WhatsApp chatbot for business to handle common customer concerns efficiently.
WhatsApp Business Integration:
Seaflux integrated the WhatsApp Business Platform into the portal, allowing businesses to register with their official WhatsApp numbers and communicate with customers directly. Customers can raise tickets simply by sending their appropriate queries to the businesses through their common WhatsApp account in a predefined template, which can also be managed efficiently through the WhatsApp bot.
Real-Time Communication:
A communication gap between customers and customer service agents can often hinder the requests. A chat functionality that is embedded into the portal allows for seamless communication between the business and customer in real time, thus decreasing resolution times. This real-time chat, combined with the AI chatbot for customer service, ensures customers receive consistent and accurate responses across all communication channels within the customer service portal.
Access Control Based on Permission:
The portal incorporates a secure access model determined by user permissions assigned to their role. For example, managers can assign service agents to a customer ticket using the chat interface.
Insightful dashboard:
The dashboard provides reports on the count of tickets, response time, and resolution time, which can support managers and business owners in improving processes for improved results.
Newsletter management feature:
An additional module would allow users to publish newsletters for company news, announcements, and specials. Users could select from preset designs or create their own custom design in order to ensure consistency and ultimately create more engagement with customers in their communications.

Key Benefits

18% Reduction in Operational Costs
The Seaflux SMS Agent minimized manual intervention, cutting the daily operational cost of managing promotional messages by 18%.
26% Increase in Business Revenue
Personalized, timely, and adaptive outreach led to higher customer engagement and loyalty, resulting in a 26% overall increase in business revenue and improved effectiveness in marketing for law firm communication strategies through enhanced law firm marketing automation capabilities.

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